Connecting People, Empowering Communities in Microsoft 365

Simplify external user management, streamline Microsoft 365 collaboration, and share insights effortlessly. With Envision IT and Extranet User Manager, local governments work smarter, respond faster, and serve their communities better.

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What’s getting in the way of serving your community?

Local governments face growing demands for transparency, efficiency, and secure collaboration as they work to deliver excellent services to committees, partners, and residents. Here are six common challenges we assist municipalities in overcoming:

External access is hard to manage

Manually managing access for council members, committees, and partners can cause delays, mistakes, and security issues.

Governance is inconsistent

Teams and SharePoint sites multiply without clear standards, making oversight and organization difficult across departments.

Sensitive files are not protected

Agendas, minutes, and RFPs are often shared via email or unsecured drives, which risks exposure and non-compliance.

Reporting is fragmented

Clerks, program leads, and elected officials often lack role-specific dashboards, which makes it hard for them to track progress and make informed decisions.

Stalled digital transformation

Outdated systems and isolated platforms hinder collaboration, service delivery, and public engagement.

Low community engagement

Web publishing is slow, and users often struggle to find what they need.

Why choose Envision IT + EUM?

Strong communities start with strong governance. Envision IT and Extranet User Manager empower municipalities and local governments to collaborate effectively, manage access securely, and deliver better services with the tools you already trust in Microsoft 365.

Solutions that drive modern municipal collaboration

Our solutions focused on local government combine Envision IT’s M365 consulting expertise with the Extranet User Manager platform to deliver secure, scalable, and user-friendly experiences for your team, partners, and community.

Board and committee management

Transform how your boards and committees work together. Onboard members easily, keep rosters precise, and share agendas and minutes using your existing M365 tools for a familiar, secure, and seamless experience for both members and administrators.

Intermunicipal data collaboration

Centralize the collection and validation of benchmarking data in a single secure portal. Use Power BI dashboards to turn submissions into interactive visuals, allowing for quicker and more informed data-driven decisions.

Vendor, partner and field workplace portals

Unify collaboration between vendors, partners, and field staff on a single, secure platform. Simplify RFP distribution, manage submissions, and facilitate contract collaboration with full audit trails. Keep field teams connected through mobile-friendly portals and secure sign-in options, ensuring proper access at all times, anywhere.

User self-service and registrations

Provide a modern, user-friendly experience for citizens and partners. Facilitate self-registration for community services to reduce administrative workload. Automated approvals and secure sign-in ensure your community always has access to the services they need.

Public web modernization and accessibility

Modernize your municipal website with SharePoint Online and EUM Publisher. Enhance accessibility, streamline content management, and maintain stable performance during high-traffic events, while maximizing the value of your existing Microsoft 365 investment.

Data security you can trust

Extranet User Manager secures your municipal data by leveraging Microsoft 365’s trusted security framework. Every sign-in is reinforced with encryption, multi-factor authentication, role-based access, and audit logs, along with strict DLP policies to keep your information protected and compliant.

Empowering local governments to work smarter and achieve more

Learn how local governments are improving community involvement and governance with Microsoft 365. Discover how Extranet User Manager helps municipalities streamline onboarding, foster citizen participation, and establish secure, collaborative spaces for boards, committees, and community groups.

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Simplifying Community Management Webinar

Is Extranet User Manager and Envision IT the right solution for you?

We believe it is, but don't just take our word for it. Discover how MBNCanada modernized its committee collaboration and administration for over 1,000 municipal users across 36 service areas, powered by Microsoft 365 and delivered by Envision IT and Extranet User Manager.

Read the full case study

Improved Member Engagement

Municipal leads now manage access for their staff and panels, reducing administrative tasks, enhancing accuracy and communication, and increasing engagement.

Reduced Administrative Burden

With SharePoint, Teams, and Power BI working together, MBN Canada can efficiently handle data collection, committee communications, and reporting across all committees and groups.

Automated Member Self-Service

Members and guests can freely join panels, contribute to reports, and access events, removing the need for manual account setup.

Stronger, more engaged communities start here.

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Transforming how local governments work and engage

M365 Strategy

Align Microsoft 365 with municipal governance by leveraging discovery, tenant insights, and structured information architecture.

User Management

Enable secure, inclusive access for citizens, vendors, and committees using Microsoft External Identities, MFFA and simple SSO.

Digital Forms & Workflows

Replace paper processes with e‑forms and automated approvals, integrated with core municipal systems.

Data & Reporting

Turn data into insights with Power BI dashboards and share securely through the EUM Data Portal.

Migrations & Modernization

Transition from legacy systems to Microsoft 365 smoothly, maintaining metadata and reconstructing critical workflows.

Security & Compliance

Secure collaboration with practical security controls, compliance policies, and Microsoft Purview.

Ready to modernize external collaboration for your municipality?

See how Extranet User Manager and Microsoft 365 can accelerate your program delivery.

Book a test ride today to see how effortless secure collaboration can be.