Seamless Board and Committee Management in Microsoft 365
Simpler administration, more engaged members, and stronger collaboration—all within a secure, intuitive, self-managed Microsoft 365 portal, purpose-built for committee leaders.
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Simplify the most complex aspects of board and committee management
Extranet User Manager Board by Envision IT empowers committee directors, board leaders, and administrators to excel in their roles by simplifying the entire orchestration of board and committee management. From onboarding members to organizing meetings and securely sharing documents, everything is consolidated into one intuitive M365-based platform built on Microsoft 365.
Everything you need to run effective boards and committees
Easy onboarding and member management
Set up members quickly without IT help. Invite users with their existing email addresses and automate welcome messages. Enable self-service registration, password resets, and group management using Extranet User Manager’s easy-to-use Portal admin interface.
Automate committee workspace provisioning
Launch custom Teams and SharePoint sites from a single form and schedule meetings in seconds. Automate the creation of collaborative committee workspaces using pre-built templates—complete with shared calendars, OneNote, folders, and a private Data Room for each committee group.
Centralize document management in SharePoint
Organize board materials in one secure, accessible location. Easily share, co-author, and access documents. With version control, tagging, and intuitive navigation, your members and working groups will always be able to access what they need, wherever they are.
Connect and engage members with People Finder
Strengthen your digital community and boost member engagement with a built-in member directory and people search feature that encourages better communication and collaboration across members, groups and teams.
A portal that looks and feels like you
Create a professional, branded experience for members. Customize your portal with your organization’s logos, colours, and messaging so it feels like a natural extension of your brand. Reinforce trust and professionalism every time members log in.
Protect your confidential information
Be more certain about your digital security with Extranet User Manager. Built on Microsoft 365, you’ll have peace of mind that your data is stored securely in the cloud, with security features like encryption, login authentication, role-based access and audit logging, enforced DLP policies, your data is always protected.
Best-in-class board management that makes leaders' and administrators' jobs easier
Discover how real organizations are transforming board and committee operations using Microsoft 365. This live panel discussion explores how Extranet User Manager streamlines onboarding, enhances engagement, and simplifies secure collaboration for governance teams.
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Is Extranet User Manager the right board management solution for you?
We believe it is, but don't take our word for it. Discover how MBNCanada transformed its committee collaboration and administration for over 1,000 municipal users with Extranet User Manager.
Improved member engagement
Municipal leads now manage access for their own staff and panels, reducing IT burden and improving accuracy.
Reduced administrative burden
SharePoint, Teams, and Power BI work together to support structured data entry, communication, and reporting.
Automated member self-service
Members and guests can independently join panels, contribute to reports, and access events, eliminating the need for manual account provisioning.
Empower your board, leaders, and stakeholders to thrive.
All the features Boards and Committees need, powered by Extranet User Manager
Document libraries
Standardize board materials with document templates for agendas, minutes, and reports.
Custom email templates
Automate communications with pre-configured email templates for user onboarding, meeting invites, group creation, and more.
Group and site provisioning
Create new committees or boards in seconds with secure SharePoint sites and Teams channels that support user and group imports.
Custom workflows
From scheduling to publishing meeting packages, streamline every step with configurable workflows tailored to your governance process.
Drag-and-drop file uploads
Make document sharing simple and intuitive with drag-and-drop functionality, directly from your mobile or desktop into the portal.
Power BI reporting
Gain real-time visibility into user activity, group structures, and portal engagement through built-in Power BI dashboards.
Experience Better Board and Committee Management Today
Manage members, meetings, and documents securely and effortlessly in Microsoft 365.
Book a test ride today to see how effortless secure collaboration can be.
Request a demo