Halton Healthcare Services Board of Directors SharePoint Portal

Halton Healthcare Services

"I Envision... a Board of Directors Portal that leverages the functionality of SharePoint for an online approach to collaboration while providing secure, custom access and allowing us to build on opportunities arising from the internet."

The Client

Halton Healthcare Services is a multi-site healthcare organization providing access to three of the top community hospitals in the province.  Serving the growing communities of Milton, Oakville, Clarkson and Halton Hills, HHS Hospitals are very much a part of Halton's rich history and have a long-standing tradition of providing quality care to many generations of area families. Together, they serve over 275,000 residents. Halton Healthcare's three hospitals are part of the Mississauga Halton LHIN, which covers approximately 900 square kilometres and includes the municipalities of South Etobicoke, Mississauga, Halton Hills, Oakville, and Milton.

The Solution

When Halton Healthcare Services decided to implement a collaboration portal for their Board of Directors, SharePoint became the obvious choice based on functionality, ease of use and ability to set custom access. Envision IT installed MOSS 2007and developed an out-of-the-box corporate site that will be well aligned with future intranet plans. The new Board Portal is destined to be a one-stop shop for all board materials and resources including meeting minutes, agendas, motions, schedules, as well as access to committee materials and links, and become an invaluable communication tool for all members.

The Results

Part of the organization’s strategic plan to build on opportunities arising from the internet

  • A secure site for housing board materials with the ability to restrict and customize access
  • A cost-effective solution that is easily maintained and updated by non-IT staff
  • Easy to use functionality and navigation for all board members
  • A significant reduction in printed materials for board packages
  • Fast turnaround for installation and development

“I found the process of setting up the structure and populating the site a very intuitive and seamless process. We had a very tight launch timeline, and we appreciate Envision IT’s commitment to meet that deadline and provide the required training and support. The portal acts as a one-stop shop for all our meeting materials, resources, and links and the consensus is that it is very well laid out and easy to use. The feedback from the board members has been very positive.”

The Board of Directors' Portal is easy to update, and significantly reduces the heavy dependance on paper records The site serves as a a one-stop shop for all board materials and resources as well as a training tool for new board members